Book and Prepare Your Virtual Visit

What is a Virtual Visit ?

A Virtual Visit is primarily a chance to learn about particle physics. One (or more) virtual guide, who speaks the audience language and is – as often as possible - a physicist from their country, introduces her/his path in HEP, then briefly explains what is CERN, LHC and the ATLAS experiment. This is followed by a description of the location, what’s and why’s. Then, the local organizer passes the microphone to the audience and the virtual guide answers questions. We find the latter to be the most important part of the visit.

The maximum duration of a Virtual Visit is 1 hour.

Participants interact with the virtual guide thanks to a tool called Vidyo. It can be downloaded for free and a test will be organied prior to the visit. Others can follow the visit on the web, through the event specific pages created on this site.

Technical requirements for participation

The following is a check list for remote locations, such as classrooms or science fairs, who would like to participate in an ATLAS Virtual Visit:

  • Have a standard H.323 video conferencing device (Polycom, Tandberg, etc.) -OR-
  • Have a recent PC with a (preferably wired) network of minimum 1.0 Mbps
  • Have an echo-cancelling microphone/speaker that can handle the room to be used

And, above all : have a lot of curiosity and plenty of questions to ask!

Booking your Virtual Visit

Setting up a Virtual Visit takes a bit of time, contacts should be made about 4 weeks in advance and by all means not less that 5 working days before the event.

  • Guests have to complete the Booking form attached below and send it to atlas-outreach-virtual-visit-team@cern.ch . We will check if the system is available and book your visit. 
  • As soon as your visit is booked, we will introduce you to the operator who will handle the technical part of the visit. The first step is to organize a test of the quality of sound, image and connection. We very strongly recommend you to do the test with the same equipment as the one you will use on the day of the visit. Instructions to load and become familiar with the Vidyo tool are provided in the right hand side menu

Note that all operators and virtual guides are scientists who contribute to Virtual Visits on their spare time. Finding an operator outside CERN working hours (i.e. starting before 8:30 and finishing after 5:30 pm, Monday to Friday) or during specially work intensive periods is not always possible. Therefore, booking is only confirmed if an operator is found at least 5 working days before the visit and - if not - we may have to reschedule the visit. Last but not least, the ATLAS Visitor Center welcomes many groups : although real and virtual visits can take place in parallel the most quiet (and thus recommended) times are 8:30 to 11:30 am and 2:00 to 5:30 pm.

Publicity on Social Media

As soon as it is booked, your visit will appear as "Upcoming" on the Next Events page, which is the link we recommend for social media. One week before the event, your Visit will be highlighted through a banner at the top. If relevant, links to larger scale projects or activities can be added in the "Highlight" menu.

On the Visit day

Please connect at least 10 minutes ahead of the visit time. If, for any reason, our remote guests do not connect in time we will only be able to wait for them 15 minutes - maximum. For longer delays the visit will have to be canceled and rescheduled.

Your comments and feedback are more than welcome. They will help us to improve our visits, but also measure the interest and the impact of this program. A feedback form is available below.